Once your company year-end has passed, it’s time to get ready to approve your accounts and file them with Companies House and HMRC. While Companies House gives you up to nine months to submit your accounts, we recommend getting this done sooner rather than later. There are benefits to doing this, such as helping you plan ahead financially and receiving early payment interest on Corporation Tax.

 

Before your accounts can be filed, you’ll need to make sure your Crunch account is up to date and ready to go. Check out our article: ‘What to prepare for your Year End Accounts’ to help you get ready.

 

This walkthrough article will explain how to approve and submit your year end company accounts, as well as how to download a pdf copy of your company year end accounts in Crunch and how to get your company’s draft management information if you need it at any time.

 

We’ll also show you how to download accounts you have filed with Companies House and HMRC in previous years and the supporting management information, how to obtain a trial balance for filed company accounts that shows assets and liabilities at year end, as well as how to run an in-year trial balance.


How to download, review and approve your company year end accounts


Once Crunch has prepared your accounts, you’ll need to check over and approve them before we can file them with Companies House and HMRC for you. Log into your Crunch account and from the menu down the left-hand side and select ‘Accounting > Year End’.

 

 

On the next page, you’ll be able to see what status your accounts are in. ‘Waiting for approval’ means these are ready for you to look at:

 

 

Click the ‘View and Approve Year End’ button to open a side panel from which you can download PDF copies of the documents:

 

 

You’ll need to make sure you understand and check your accounts thoroughly. If you’re new to accounting or just want a refresher of what it’s all about, you can check out our other article: ‘Understanding your year end accounts & CT600’.

 

If you’re happy with the details, all you need to do is tick the approval box and submit.

 

 

As soon as you approve the accounts, we’ll file them automatically with Companies House and HMRC, so please only do this once you are completely happy. If you have any questions or are unsure about any of the figures in your accounts, please get in touch with us directly and we’ll be happy to help.

 

You can also view and download any previous year end account information too:

 


How to obtain a trial balance for filed company year end accounts

A trial balance is a list of all the transactions contained in the ledger of a business. This means the transactions in your Crunch Account. The ledgers cover your company's income and expenditure and its assets and liabilities. The trial balance will contain the name of each ledger account and its balance. Each ledger account will hold either a debit balance or a credit balance.

 

Navigate to ‘Accounting > Reports’:

 

 

From here, simply select ‘Trial Balance’:

 

 

Then, at the top you can set a date and select ‘Run Report’ which will then generate information up to the date you’ve selected, which will contain the relevant transactions:

 

 

Once you have the date range you want, simply select ‘Download as PDF’ to obtain this information.


How to obtain your management information throughout the year

 

Management information is a report that provides information about your company’s income and expenditure, and assets and liabilities in an accounting period as at a specific date. It doesn’t need to be at your company's year-end and it is not a statutory report - it’s simply draft financial information used to manage the business.  It also forecasts the cash flow of your business. To produce your management information:

 

Navigate to ‘Accounting > Reports’:

 

 

From here, simply select ‘Draft Management Information’:

 

 

You’ll then be taken to a preview of the documentation which you can look through, and then download as a PDF: