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How to invoice time in Crunch

If you are working under contract to a company and being paid on a weekly basis based on an hourly rate, you should record this in Crunch by navigating to the “New Invoice” screen.

Set the “Invoice Options” to display a ‘Detailed Line item type’, as below:

You can then add your fee for a day’s work as a line item, and adjust the quantity by the number of days, as below:
Alternatively, you can add your fee for an hour’s work and add the number of hours you worked that day. Then, you can create a new line item for further days’ work.
A third method is to wait until your client pays you for your work, then you can create an invoice for the amount received. Create the invoice as you normally would, using the "Simple" line item type. Remember to check the box to tell Crunch that "the amounts already include VAT".

Please note, to avoid any complications with your clients, you may wish to consider the following:

  • Remember to also obtain a copy of your timesheet for your records / and send this with your invoice to your client
  • Sometimes, sending an invoice and a timesheet from a different email address can cause problems for a client: for instance, emailing the invoice from within Crunch and then emailing the invoice from your usual business email account. Instead we recommend that you download the invoice as a PDF and then email it as an attachment, along with your timesheet, from your business email address.
Last Updated: 14 Aug 2015 03:18PM BST
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