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How to quick add an expense in bank reconciliation

This article is for quickly adding an expense: If you are looking to quick-add a payment, please see here

When you're in the process of reconciling your accounts you can add complete expenses without having to leave the bank reconciliation screen.

When you come across a statement entry on the left hand side of electronic reconciliation but cannot see a matching payment on the right hand side, you can click 'New Payment' to quickly add one in.

In the form that appears you will have to choose the type of outgoing payment you're adding, for us this is an expense payment.

Choose existing expense(s)

Once you've selected the supplier of this expense you can then create a payment for an existing unpaid expense by using the 'Choose existing expense(s)' radio button and then using the checkboxes on the right hand side to select the expense(s) you're creating a payment for.

Create new

Alternatively you can click the 'Create new' radio button to create a new expense in its entirety by entering the expense date and relevant line items, using the 'Add another line' button to create more line items as required, and deleting them with the red X if necessary.

Whether you're creating a new payment for an existing expense or creating an entirely new expense, clicking the 'Create and match' button will save your new expense and / or expense payment and match it to your statement entry while returning you to the main reconciliation screen so that you can continue reconciling your accounts.

Note: You cannot quick add an expense for a new supplier. You will have to exit bank reconciliation, create the new supplier and then return to continue with your reconciliation. It is also not possible to create a supplier refund from within bank rec

Last Updated: 30 Oct 2015 11:39AM GMT
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