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Service Description for Construction Industry Scheme (CIS) Contractor Service including Crunch Payroll

1. CIS Contractor Service

  • Registration of Contractor and up to 10 Sub-Contractors with HMRC in any specific month

  • Verification of subcontractors with HMRC

  • Preparation and submission of the monthly CIS return including both CIS deductions and payments to HMRC by 19th of each month

  • Provide with monthly subcontractor deduction statements

2. Payroll service

  • Salary calculations for up to 10 employees (inclusive of any Directors)

  • Production of monthly payslips

  • Employer PAYE payment summary

  • Submission of monthly RTI PAYE payroll runs to HMRC

  • Statutory sick pay (SSP), statutory maternity pay (SMP), construction industry scheme (CIS) and other statutory calculations of payments or deductions (if applicable)

  • Submission of monthly Employer Payment Submissions (EPS) for SSP, SMP or CIS deductions (if applicable)

  • Advice on how to register as a CIS Sub-Contractor to HMRC (if applicable)

  • General advice on PAYE, CIS, NI & tax coding for all employees

  • Complete set up of new starters/employees of the Ltd company.

  • Produce P45 for those employees that move on and leave the Ltd company.

  • Production of a P60 for employees (if applicable)

  • Preparation the annual PAYE final submission for approval and online submission to HMRC

  • Management of annual CIS reclaims from HMRC where CIS deductions are greater than PAYE/CIS payments

  • Preparation of P11D and P11Db forms for all employees for approval and online submission to HMRC

  • Guidance on recording CIS deductions on sales invoices in the Crunch platform

  • Dealing with routine HMRC correspondence. (Please note that this does not include with assisting any HMRC enquiry)

  • Agent for online PAYE with HMRC

3. Your responsibilities

  • To notify Crunch by 5th of every month of all sales invoices that have had CIS deducted by your subcontractors

  • To ensure that CIS deductions on sales invoices are recorded accurately

  • Provide all relevant subcontractor information to Crunch before making payments to them

  • Update your Crunch Account by 5th of every month with all invoices and expenses, recording withdrawals and payments and reconciling your company bank accounts. Not doing this means, we can’t guarantee the CIS monthly submission will be done on time and therefore not responsible for any fines

  • Notify Crunch of all transactions or events which may need to be reflected for the period, including details of: all new employees (including full names, address, date of birth, national insurance number) and details of their remuneration packages, all leavers (including deaths of employees) and details of termination arrangements, all remuneration changes, all pension scheme changes or irregular and/or ad hoc payments. This needs to be provided in writing within three days of when your payroll is due to run

  • To forward to Crunch, on receipt any copies of all HMRC PAYE coding notices, letters and other communications received from HMRC to enable Crunch to deal with them as may be necessary

  • To agree with Crunch the names of the persons authorised by you to notify Crunch of changes in employees and in rates of pay. We will process the changes only if notified by that/those individuals

  • To keep Crunch informed of material changes in circumstances that could affect the payroll of the business. If you are unsure whether the change is material or not please let Crunch know so that we can assess the significance or otherwise

  • To authorise Crunch to approach such third parties as may be appropriate for information that we consider necessary to deal with your affairs

  • You are legally responsible for ensuring the data in your RTI payroll submissions are correct and complete, making any submissions by the due date and making payment of Tax & National Insurance Contributions (NIC) on time. Failure to do this may lead to automatic penalties, surcharges and/or interest from HMRC

  • Employers cannot delegate this legal responsibility to others. You agree to check that submissions we have prepared for you are correct and complete

4. Other Terms

  • If you request the provision of the paid for Crunch CIS Contractor service accountants from Crunch Accounting Ltd will prepare your payroll for each monthly payment period to meet UK employment tax requirements

Your first Full Payment Submission (FPS) must reach HMRC normally on, or before the payday for the first payroll run after you are required to make submissions under Real Time Information (RTI). For all new employers RTI filing will only be able to commence once your PAYE scheme has been formed and references are available from HMRC

  • This service allows for a monthly payroll run on the last Friday of the month, or last day of the month, and an EPS submission on the 5th of each month

In order for Crunch to comply with the Employer’s Guide to PAYE, you are required to provide all necessary employee information in a timely way and keep Crunch updated with ongoing amendments and changes. We will rely on the information and any documentation being true, correct and complete and will not audit the information

  • If the information required to complete the services set out above is received later than the dates specified above or agreed with Crunch we will still endeavor to process the payroll and returns to meet the agreed payroll date but we will not be liable for any costs, other losses or fines arising if the payroll is late or the RTI returns are filed late in these circumstances

  • You will be responsible for completing the checks on a new employee’s or sub-contractor's eligibility to live and work in the UK in accordance with the Government’s Code of Practice ‘Preventing Illegal Working’ and Section 8 of the Asylum and Immigration Act 1996

  • There are differences between what would be deemed a subcontractor or employee and more guidance on this can be found in our Help center or on the HMRC website

We will advise you of the amounts of CIS, PAYE and National Insurance contributions to be made to HMRC on a monthly basis but it is solely your responsibility to pay by the deadline date of 22nd of the month. Failure to meet the deadline might result in automatic penalties and/or interest.

1. The Contract

1.1 When you (’you’, or the user’) use the service described in this Service Description you enter into a legally binding agreement with Crunch governed by the Crunch Terms (which are expressly incorporated into this Contract with you) together with these Special Terms where they vary or add to the Terms. References to capitalised terms used in this document shall have the same meaning and effect as those defined in the Terms unless expressly stated otherwise.

1.2 Unless we agree with you in writing that your individual terms and conditions are somehow different from the ones outlined in this document or the Terms, you are bound by this document and the Terms when using the Service.

2. Accepting the Terms

You must accept these Special Terms and the Terms (“together the “Terms”), and you may not use the Services if you do not accept the Terms.

There are two ways to accept the Terms:

  • By accepting the Terms when Crunch makes this available to you, for example, when activating the Services

  • By using the Services in any capacity

​​3. Fees and Payment Terms

3.1 A subscription fee of :

3.1.1    £96.50 + VAT per month is payable if you are CIS registered but do not

              have sub-contractors (Plus Package)

    3.1.2    £156.50 + VAT per month is payable if you are CIS registered and do  

                              have sub-contractors (Premium Package). An additional £29.50 + VAT

                              per month is payable for Crunch’s CIS Payroll if required unless the  

                              Service forms part of Crunch Packaged Service.

The subscription rates are posted on our website and we may vary these from time to time: please see our services page for the rates in force for the current month. Prices on our website are quoted in UK pounds Sterling and exclude VAT, which is also payable. You will be notified of any changes to our current price plan. It is a requirement that a Direct Debit is set up for payment of monthly fees.

3.2 The Crunch CIS Contractor Service will commence when it is requested and the monthly fee will be added to your current Crunch subscription and you will receive notification of a change to your Direct Debit collection amount.

3.3 If you are paying your Crunch subscription on an annual basis you will be asked to set up a Direct Debit with us for the Crunch CIS Contractor Service.

4. Cancellation and Termination

4.1 You are able to cancel the service at any time by giving no less than one month’s notice.

Note CIS filings still need to be completed by you for up to six months even if there are no CIS activities.

4.2 Following the cancellation Crunch will have no further responsibility in relation to the preparation or filing of RTI returns or any other related return.

4.3 As a Director you will have continued responsibilities and are solely responsible for identifying another service to satisfy the need for the CIS Contractor Service that we provided.

Last Updated: 08 Feb 2018 11:58AM GMT
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