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What are the expense categories?

One way to achieve maximum tax-efficiency is to claim for all of the expenses that you’re entitled to. You’ll need to be careful to only claim legitimate items, however. HMRC is clear that expenses must be ‘wholly and exclusively’ for your business use, but there are also specific rules for certain expenses (such as travel).

Additionally, expenses suffered by a director or employee (such as laptops) must also pass the "wholly and exclusively" test.

This article is intended to be a comprehensive list of the business expenses that can be claimed. However, expenses are a very complicated area of accountancy, so this list must only be taken as guidance.

Click any expense type to see how to record it in your Crunch account, and to obtain clarification about what exactly qualifies for this category.

Accountancy Fixtures and fittings cost Parties (Staff Entertainment)
Advertising Food & drink Paypal charges
Airfares Foreign exchange costs Pension
Alternative finance payments Fuel / petrol Phone calls
Annual return/Confirmation Statement fee Health / medical check Postage
Bank charges Health insurance Printing
Bicycles Hire and rental charges Professional fees
Business gifts Hotels and bed & breakfasts Travel & subsistence
Business start-up Insurance Rates
Car hire Internet Repairs to equipment
Charitable donations Late tax payment penalties Room Hire
Childcare vouchers Leasing rental Self Assessment fee
Christmas gifts for staff Legal costs Software
Cleaning Magazines, books & journals Stationery
Clothing Maintenance  Subcontractor costs
Computer consumables Marketing costs Taxi fares
Computer equipment Mileage Training costs
Computer purchases Motor vehicle expenses Trivial benefits
Conference expenses Motor vehicle purchase Use of home as office
Ebay charges Office rental Utilities
Employer's liability insurance Optical expenses Webspace
Entertainment Parking  


Need some help with recording expenses?

You can pay for regular expenses personally and claim it back, but what does this mean and how do I do that?

Last Updated: 20 Dec 2019 12:17PM GMT
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