If a vehicle is under personal ownership, you can claim a fixed mileage allowance, set by HMRC.
To record your mileage in Crunch, you first need to calculate your allowance.
Remember, that if you’re using a car or van, the rate changes after 10,000 miles of travel in that year. You can keep up to date with current mileage rates in our Knowledge article.
Once calculated, you have two options - you can either use a spreadsheet to log the miles travelled or our mileage tracking app, Tripcatcher, which can be downloaded for free on both Android and Apple devices. Find out more in our Tripcatcher FAQ.
Our business mileage spreadsheet, which you can download as an attachment at the bottom of this page, can help you calculate how much you can claim. The spreadsheet will do the calculations for you and keep track of how much you have claimed for in the current tax year, helping you to keep track of when you go over the 10,000-mile mark and the rate drops to 25p per mile.
Next, create a new supplier under the “Suppliers” tab, and call this supplier "Business Mileage".
Navigate to the “New Expense” screen and enter the expense type as Motor Expenses > Mileage Allowance.
As the vehicle is owned personally, it’s very important that payment is recorded as Paid by director personally.
As you are the owner of the vehicle, the business will need to reimburse you personally. This can be recorded as a director’s withdrawal.