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If a vehicle is under personal ownership, you can claim a fixed mileage allowance set by HMRC.
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You can keep up to date with current mileage rates using our “Business Mileage” Crunch Knowledge Article
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You can either use a spreadsheet to log the miles travelled or our mileage tracking app, Tripcatcher, which can be downloaded for free on both Android and Apple devices.
Save a trip from Tripcatcher's web or phone app, and it will be published directly to Crunch as a mileage expense. If you don't know the exact distance you travelled on your business journey, Tripcatcher will help you out. You can enter postcodes, street names, or towns, and Tripcatcher will use Google Maps to calculate the distance travelled (Tripcatcher selects the quickest route). Tripcatcher also provides a map of the selected route.
Our business mileage spreadsheet can also help you calculate how much you can claim. The spreadsheet will do the calculations for you and keep track of how much you have claimed for in the current tax year, helping you to keep track of when you exceed the 10,000-mile mark and the rate drops to 25p per mile.
How to record your mileage in Crunch:
First, create a new supplier. You can simply call this supplier “Business Mileage”, if you want to, and set the ‘Default expense type’ to 'Motor Expenses > Mileage Allowance':
Next, create a new expense using that supplier.
Please note, if you operate a limited company and the vehicle is owned personally, it’s very important that the chosen ‘Payment method’ is 'Paid by Director personally’ when recording the expense payment. |
